Are you our new Office & Operations Manager APAC?

Role Overview

Appear is looking for a hands-on Office & Operations Manager to take ownership of the day-to-day running of our Singapore office and support our wider operations across APAC. This is a practical role for someone who enjoys making things work. You will manage the office, coordinate local administration, support hardware logistics across the region and act as the local point of contact between our Singapore team, our Operations function in Oslo and external service providers.

You need not be the Finance, Legal or Commercial lead for the region. Specialist accounting, payroll and company secretarial work is handled by external partners. Your responsibility is to make sure the right things happen on time and to the expected standard, and to flag anything that needs attention.

The Singapore office is a small team, so we are looking for someone comfortable being close to the detail, working as the hands-on do-er to keep the office running.

What you will do

• Run the day-to-day operations of Appear’s Singapore office, including facilities, office supplies, equipment and vendor coordination

• Support local HR administration, onboarding of new hires, employee documentation, travel, expenses and general office administration

• Act as the local extension of Appear’s Operations team in Oslo, executing agreed processes and keeping local routines and documentation organised and up to date

• Coordinate with Appear’s appointed accounting, payroll and financial service providers, ensuring required work and submissions are completed accurately and on time

• Review financial information, payments and submissions prepared by external partners, identify obvious errors or inconsistencies and follow up until they are resolved

• Maintain visibility over local regulatory and administrative deadlines and flag anything requiring action or escalation

• Coordinate local contracts, documentation, records and relationships with external professional service providers

• Support the movement of Appear hardware into Singapore and onwards to customers across APAC

• Coordinate customer shipments, freight providers, customs documentation, import/export requirements, GST considerations and returns/RMA activity

• Maintain clear records and processes around shipments and ensure relevant teams and partners have the information they need

• Act as a dependable local point of contact for the Singapore team and global HQ

• Identify practical problems early, resolve what you can locally and escalate appropriately when support is required

• Continuously improve administrative and operational processes as the Singapore and APAC businesses grow

What we are looking for

• Around 3–6 years of experience in office management, business operations, administration or operations coordination

• Experience running the day-to-day operations of a small office or regional hub

• Hands-on experience coordinating physical product or hardware shipments, including freight, customs and import/export processes

• Strong organisational skills with the ability to manage multiple routines, deadlines and stakeholders without close supervision

• Comfortable working with outsourced accounting, payroll or professional service providers and holding them accountable for agreed deliverables

• Sufficient financial literacy to review invoices, payments, basic financial information and submissions and identify when something does not look right

• A practical understanding of operating within the Singapore business environment

• Strong written and verbal English

• Comfortable working independently with colleagues and leadership based in different countries and time zones

• Singapore-based with existing right to work in Singapore (Singaporean Citizen or PR)

The person we think will succeed

• Hands-on and willing to personally tackle practical tasks

• Highly organized and methodical

• Dependable and discreet

• Proactive in identifying issues before they become problems

• Resourceful and comfortable finding solutions independently

• Pragmatic and calm when priorities change

• Confident working with both senior stakeholders and external suppliers

• Comfortable operating in a small team where responsibilities can be varied

Bonus points

• Experience within a technology, hardware, AV, media or similar product-based company

• Experience supporting the Singapore regional hub of an international organization

• Familiarity with European or Scandinavian-headquartered companies

• Experience with local auditors, accounting firms, payroll providers or other corporate service providers

• Previous exposure to ACRA or company secretarial processes, although this is not a requirement for the role

• Experience supporting operational growth across multiple APAC markets

Appear Values

Passion - Going the extra mile, bringing ambition and enjoying the work

Excellence - Taking pride in quality, remaining agile and continuously looking for ways to improve

Responsibility - Honouring commitments and acting with integrity, fairness and respect

Collaboration - Working as one team and building strong relationships to achieve more together

Why join Appear

This is an opportunity to become the operational backbone of Appear’s Singapore office at an important stage in our growth across APAC. You will have real ownership of your domain from day one, working closely with a small local team while maintaining a direct connection to our Operations function and leadership in Oslo. At Appear, you will enjoy an informal, inclusive, and collaborative environment with the energy of a growth-oriented company, where we value close collaboration with our customers and partners and offer the opportunity to work with world-class, cutting-edge technology. Be part of a growing global company and experience cross-cultural collaboration in a diverse and dynamic work environment.

We review applications continuously and will close the role once we find the right candidate.

Headquartered in Oslo, Norway, Appear is a leader in live production technology, specialising in high-capacity, sustainable solutions for media processing and content delivery. Our portfolio is designed to support the most complex scenarios of live event contribution, adapting seamlessly to the ever-evolving dynamics of the media, entertainment, and sports industries.